dria.org

Just jumping on the adblocking yea/nay blogging train: I don’t block ads. I could but I don’t bother. Most of the time they don’t bother me unless I’m trying to read a long article, at which point I use Readability, which is infinitely better than an adblocker for that situation.

Before Readability

After Readability

Note: Readability runs fine on Minefield if you use Nightly Tester Tools to force-install. There’s also a bookmarklet version if you don’t want to install an add-on.

One of the most important parts of my week is my one-on-one (1:1) meeting with Dan, my manager. These meetings generally only last around half an hour, and it’s time extraordinarily well spent. In that half hour we catch up, discuss projects and status, review priorities, troubleshoot blockers, checkpoint against our quarterly goals, and use the time to give each other feedback. It might sound like a pretty dense 30 minutes, and that’s because it is. Our 1:1 meeting is a tightly packed conversation that establishes and reinforces my direction, priorities, and motivation. As a remotie*, I would be lost without it.

The actual meeting is only part of the story, however — while the meeting only lasts for half an hour, I do some prep work the day before. This prep work mostly involves reviewing my projects and goals, writing out what I want to talk about, and sending those notes to Dan so he can review them before we meet. I find this process extremely useful.

Over the months I’ve established a more-or-less standard format for my 1:1 prep notes that includes five fairly straightforward sections:

• Accomplishments & status
• Blocked/Waiting on
• To do over the next week
• Areas to develop
• Quarterly goal tracking

Accomplishments & status: This is where I do a quick rundown of my current projects, with one or two sentences covering what I’ve managed to get done in the last week and what the current status looks like.

Blocked/Waiting on: This is where I list the projects I’m stuck on and why, or other things that are blocking progress — either waiting on resources, people, feedback, or whatever else. Having this section is absolutely vital — if I’m blocked on something, we can usually talk it through so I get unstuck, or Dan can figure out what he can do to help.

To do over the next week: By writing out a short list of specific things I plan to work on over the next week, Dan and I can make sure that I’m working on the right things and am prioritizing things properly. This doesn’t take a lot of time to go over, and since we checkpoint on this every week there usually aren’t any changes, but sometimes my task list gets rejigged slightly if other things have come up elsewhere in the organization.

Areas to develop: Usually this is a one or two sentence “big picture” sort of thing. Dan and I talk about longer-term career development once every month or two, discussing what I need to do or develop in order to progress, become more effective, and have more impact. In this part of my prep notes I take a few minutes to review how I think I’m doing in relation to what we discussed and jot down what I believe I need to focus on improving the most.

This section gives Dan a chance to do some career development coaching. While we normally deal with this part of the meeting in a matter of minutes, it’s profoundly useful — this is an incredibly quick and easy way for me to get ongoing lightweight feedback from Dan on a regular basis.

Quarterly goal tracking: We establish a set of goals each quarter, and every week Dan and I review progress on the ones I own and am driving. I find this useful because regularly checkpointing against my goals helps me make sure I’m focusing on the right things. By reviewing these weekly, we can also make ongoing course corrections where needed. Life rarely happens exactly according to plan, and priorities and projects can shift. It’s far better to review and adjust things weekly than to do a single review late in the quarter just to realize that things got off track (at which point the panic sets in).

Video chat: Another thing I should mention is that Dan and I have our meetings using Skype video. We used to just use the phone, but Dan talked me into using video chat and it’s really much, much better. As a remotie, being able to get “face time” like this is way more important than I thought — not only is the communication much higher bandwidth, there’s a psychological impact I can’t really explain. I just feel more connected to the rest of the company, which is both surprising and fantastic. If you’re remote, you should really try using video chat for your 1:1 meetings…I can almost guarantee that it’s more useful than you expect.

And that’s about it. Having developed the habit of prepping for my 1:1 meetings this way, it only takes me about 15-20 minutes to write up my notes to send to Dan, and it makes our meetings incredibly focused and useful. If you’re not sure you’re getting the most out of your 1:1s, you might try something like this — a half hour of prep work on your part for a half hour meeting can have a huge impact.

Do you have particularly awesome 1:1 meetings? What makes them awesome? What tips would you give to people who would like their meetings to be more useful?

• remotie: noun, a person who works in a different geographic location than his/her manager.

Readability is a Firefox add-on that improves the experience of reading long articles in your browser by getting all the extraneous cruft out of the way. I use it every single day and love it to bits.

Here, for example, is a screenshot of what a typical Harvard Business Review article looks like in Firefox (Persona: Save the Bees Plz by monorail cat):

Old Crufty

With the Readability add-on installed, all I have to do is hit a quick keyboard shortcut (alt-cmd-R) and the page will reload and be reformatted by Readability. It looks like this:

New Clean

It’s just so, so much better. arc90, you have made a great thing. Thanks :)

I stumbled across an article called “Your Greater-Than-Yourself Project” by Steve Farber, and it was interesting enough that I bought the book.

The premise is fairly simple: You can help make the world a better place by finding and mentoring someone who you feel has amazing potential and help make them as successful as possible (ideally, of course, to be “greater than yourself”).

The greatest, most successful and well-respected leaders that I’ve encountered in my two decades of consulting, advising, writing, and speaking are not just helpful: they’ve come to understand that the true measure of their greatness as leaders is their ability to develop leaders who go on to surpass them — who rise to a level greater than themselves in skill, influence and ability.
– Steve Farber

The article outlines six pieces of advice to help you get started, which are expanded upon (in a roundabout way) in the book. It’s a fantastic premise, but I’d be curious to see how it works in action. The book doesn’t really get into a whole lot more detail — it’s written as a parable which makes for a quick read but glosses over the nitty-gritty. Worth reading, either way.

Drive, by Dan Pink, is a book about what really motivates us and why, and I believe that anyone who leads a team, community, or open source project would benefit from reading it.

It turns out that extrinsic incentives — the old “carrots and sticks” system of punishments and rewards — really don’t motivate us very much at all. This isn’t to say that things like money, benefits, promotions, and bonuses aren’t important, but science tells us that after a certain level (i.e. when pay is already fair and equitable), extrinsic motivators aren’t really all that effective.

True motivation is something at once more simple and more complex. Intrinsic incentives — those motivations that come from within and are part of our fundamental character and make up — are the real reason we strive to excel, why we take such satisfaction in producing exceptional work, and are what lie behind our real passions and drives.

Pink postulates that there are three elements to intrinsic motivation: Autonomy, Mastery, and Purpose.

The first element, Autonomy, is based on the observation that people are more likely to be engaged in and passionate about something if they are free to be self-directed — allowed not only to choose what they work on, but to find their own solutions, strategies, and approaches to the work involved. Pink puts forth “four Ts” where autonomy and self-direction matter: task, time, technique, and team.

Compare these two situations: In the first, you are asked to work on a project you select, on your own schedule, using methods you choose, and with a team that you recruit. In the second, you are asked to work on something you’re not interested in, on a schedule someone else sets, using methods you have no influence over, and with people you can’t trust, don’t like, and find difficult to work with. Which would you find more motivating? Where would you do your best work? Autonomy is an absolutely fundamental part of motivation.

Mastery, Pink’s second element, is based on his belief that we each have an innate “desire to get better and better at something that matters”. This drive is what lies behind that seemingly magical state known as “flow” — where time falls away when you’re working on a clear task that is just challenging enough without being frustratingly difficult. When our tasks are just slightly beyond our current level of mastery we are inspired to push ourselves to get better and accomplish ever greater things.

The third element, Purpose, provides a grounding context for the other two. “Autonomous people working toward mastery perform at very high levels. But those who do it in the service of some greater objective can achieve even more.” If you believe that what you’re doing has a purpose larger than yourself — say, as an example, ensuring there is choice and innovation on the internet and safeguarding the future of the open web — you’re going to be even more motivated to accomplish amazing things.

The book mentions both Wikipedia and Firefox as examples of what people can accomplish when driven solely by intrinsic motivation. All three elements are present: contributors are autonomous (entirely self-selecting and able to scratch whatever itches they like), highly skilled and driven to continually get better at what they do, and they usually have a pretty fundamental belief in the purpose and importance of the larger project. Working together over several years, the people involved with these projects have accomplished what most sane people would have believed was impossible only a few years ago. Intrinsic motivation is powerful, powerful thing.

If you’re interested in understanding the power of intrinsic incentives (and, to some extent, the dangers of extrinsic incentives) and harnessing those to motivate your team or open source community to even greater feats of awesome, I think Drive is definitely worth reading.

So you’ve upgraded to Firefox 3.6 and are completely enthralled by the pretty themes available through GetPersonas.com. If you’re like me, you’re going slightly crazy because there just doesn’t seem to be enough space to really show the Personas properly.

Luckily Rob taught me a trick to open up some space in my Firefox toolbar. Just right-click in the space beside your search bar, select Customize…, then add some “Spacers” where you want some extra space. Here’s a step by step guide, using the Two Little Birds persona:

1. Sad birdies, search bar in the way.

2. Right click beside the search bar and select Customize…

3. Open up the Customize menu…

4. Add some spacers, and remove some buttons to free up space…

5. Ta dah! No more sad birdies.

Matt Gertner posted some of his Thoughts about Planet Mozilla earlier today, and I agree completely that auto-filtered and individually-subscribable Planet topic channels would be awesome.

This is something the Planet team was discussing prior to the holidays, but we hadn’t picked it up again until prompted by Matt’s post. It turns out that we should be able to rig the existing Planet software to do more or less what Matt suggests, we’re just not currently sure how well the software will deal with a large number of channels.

I figure we may as well start by defining the ideal and work backwards from it if we run into technical limitations. I’ve expanded upon Matt’s proposed category list, and started defining a set of keywords and keyphrases that the Planet software would use to filter posts into each category.

I’ve posted that list on the Mozilla wiki, and would like your feedback and help. What categories are missing? Which could be safely consolidated? What other keywords should we filter on for each? Etc. You can edit that page directly if you like, or leave a comment on this post. Thanks!

Planet Mozilla is a long-standing and incredibly important source for news and information about the Mozilla Project and community. For years, Planet has operated under a slowly evolving set of unwritten-but-generally-understood policies. In an effort to avoid potential misunderstandings and issues, however, The Planet Mozilla team has finally taken the time to write up and post these policies to the Mozilla Wiki:

Planet Mozilla policies

The policies are minimal and relatively straightforward, but if you have any questions please feel free to leave a comment here or to email any/all of the Planet Mozilla team (listed on the wiki page).

Like reading? Want to support a good cause? Welcome to the Project Gutenberg Project*!

If you’ve never heard of it, Project Gutenberg (Wikipedia page) is an almost entirely volunteer-driven effort to digitize, archive, and distribute “cultural works” (mostly books). It was established in 1971 and now includes over 30,000 free ebooks that you can read on a wide variety of devices including computers, cellphones, various mobile devices, and ebook readers.

Project Gutenberg contains some amazing, unparalleled works of literature and it is an incredibly valuable resource that just doesn’t seem to get the credit (and support) it deserves. This challenge has two purposes:

1) To inspire people to read some of these wonderful old classics, and
2) To support Project Gutenberg.

Here’s the challenge

1) Set a goal: Pick a number of Project Gutenberg books you think you could read over the next year. This can be anything from a conservative 2 or 3, a more ambitious one per month, or a hardcore no-holds-barred one per week. The number is entirely up to you. Post a quick comment here if you would like to make your goal public!

2) Make a donation: Donate a few dollars to Project Gutenberg. I’m going to donate $2 for each book in my goal, but that’s just a suggestion. Just try to send ‘em a couple of bucks if you can.

3) Find some books and start reading. Each time you finish a book, blog a quick review of it, fire off a tweet about it, or post to Facebook about it. Encourage other folks to play along, donate a few dollars, and read some of these amazing pieces of literature. Project Gutenberg is a great and under-appreciated project that is doing some fantastic work, so let’s show ‘em some love.

Not sure where to start?
Here’s a quick baker’s dozen of some of the fantastic books available through Project Gutenberg:

• Hound of the Baskervilles, Sir Arthur Conan Doyle
• The Autobiography of Benjamin Franklin, Benjamin Franklin
• Walden, Henry David Thoreau
• Pride and Prejudice, Jane Austen
• The Voyage of the Beagle, Charles Darwin
• Anne of Green Gables, Lucy Maud Montgomery
• Jane Eyre, Charlotte Brontë
• Dracula, Bram Stoker
• Adventures of Huckleberry Finn, Mark Twain
• A Christmas Carol, Charles Dickens
• Grimm’s Fairy Tales, Jacob and Whilhelm Grimm
• Metamorphosis, Franz Kafka
• Harvard Classics bookshelf (for a real challenge)

Stickers!

Here are some stickers you can put on your weblog if you decide to participate. Link the sticker to this blog post, and we’ll see how many people we can get reading some old classics and supporting Project Gutenberg.

* Disclaimers: I’m doing this just for fun. I am in no way associated with Project Gutenberg, and they have no idea I’m doing this. Having read their legalese I think I’m ok calling this the “Project Gutenberg Project”, but I didn’t ask for their permission (so the name may change!) If you decide to donate, please go to the Project Gutenberg site, and follow their directions.

Very cool original stamp graphic is from Wikipedia and is in the public domain.

Happy reading!

I’m going to be closing the Planet Mozilla Survey this afternoon, so if you haven’t had a chance to respond to it yet, please do so ASAP! You can find the survey here:

Planet Mozilla survey.

Thanks!